07.11.2024
Room Booking for Universities
Zeitwart makes lecture halls, seminar rooms, study spaces and other resources easy to book online. That way you reduce administrative effort and avoid double bookings.
Universities today manage far more than just lecture halls
Alongside lecture halls, seminar rooms and study spaces, there is often a need to organise meeting rooms, labs, examination rooms, makerspaces or other shared resources.
Zeitwart brings all bookings together in one central system. Students, lecturers and staff find free rooms and resources within seconds, reserve them online and keep track of availability, bookings and utilisation at all times.
Everyday challenges
Universities manage lecture halls, seminar rooms, study spaces and other resources every day. Zeitwart enables simple online booking, prevents double bookings and provides transparency about utilisation at all times.
Typical use cases
Managing lecture halls
Lecture halls can be managed centrally and reserved for lectures, exams or special events.
Booking seminar rooms
Seminar rooms can be reserved online. Free rooms are visible at all times and double bookings are avoided.
Reserving study spaces and workspaces
Study spaces can be booked flexibly for specific time slots. This keeps allocation fair and transparent.
Organising labs and specialist rooms
Labs and technically equipped rooms can also be managed and booked, including their equipment.
Managing meeting and project rooms
Project groups and staff reserve meeting rooms quickly and easily online.
Not just rooms: book equipment and technology centrally too
In addition to rooms, Zeitwart lets you manage and book other resources together. Whether projectors, laptops, tablets, media technology, keys or other university resources – everything is organised in one central booking process.
Features for universities
Flexible user login
Seamless sign-in with your existing systems (e.g. SAML2) – secure, central and user-friendly.
Extensive booking rules
Define individually which rooms may be booked, when, by whom and under which conditions.
Interactive 2D and 3D maps
Free rooms and study spaces are shown directly on the map and can be booked with a single click.
Check-in
With the optional check-in, unused bookings are automatically released. This means lecture halls, seminar rooms and study spaces become available again more quickly.
Statistics
Analyse the utilisation of rooms and resources and optimise usage based on meaningful statistics.
Differentiated role administration
The roles can be freely created and individually assigned rights.
Data protection and permissions
Zeitwart is operated in Germany and is suitable for organisations with high requirements for data protection and IT security.
Among other things, Zeitwart offers:
hosting in Germany
role-based permissions
encrypted data transmission
automatic backups
Single Sign-on
configurable data deletion
regular security updates
For discussions with IT, data protection and procurement, Zeitwart provides relevant information on hosting, data protection, permissions and security measures on request.
Show room occupancy right on site
On request, Zeitwart displays the current occupancy directly at the room.
With the digital door signs, you can:
display current appointments
make spontaneous bookings visible
identify free rooms instantly
This eliminates the need to print and swap out occupancy schedules. The display runs on digital E-Paper screens and can be managed centrally.
Case study: Osnabrück University of Applied Sciences – Zeitwart is used at Osnabrück University of Applied Sciences across various areas for booking and managing rooms, resources and events. The Institute of Music organises seminar rooms, practice rooms and recording studios through a central platform and manages events such as musicals, including ticketing. The university library manages reading spaces, group rooms and study rooms, while the Faculty of Engineering and Computer Science uses Zeitwart to book robots, usability rooms and other specialist resources. The RISE Lab also uses Zeitwart to organise its makerspace. The result is a unified booking system that adapts flexibly to the requirements of the university's most varied areas.
What our customers say
”
The high degree of adaptability to individual needs, taking into account existing roles ... is a unique selling point with which Zeitwart was able to convince us.
“
Renate Pieper-Bekierz
Bibliotheksleitung
Library of the Osnabrück University of Applied Sciences
Frequently asked questions
Yes. Zeitwart integrates seamlessly into existing university IT. Supported options include connecting to central identity providers via SAML2 (e.g. Shibboleth or Microsoft Entra ID) for Single Sign-on, as well as integrations with Microsoft 365, Outlook and other existing systems.
Yes. Individual permissions and booking rules can be defined for students, lecturers, staff or external users. Role assignment can be automated via SAML2 attributes.
Yes. In addition to lecture halls and seminar rooms, study spaces, meeting rooms, labs and other resources can also be reserved online.
Yes. For selected rooms or resources, approval processes can be set up before a booking is confirmed.
Yes. Zeitwart is suitable both for individual universities and for universities with several faculties or campuses, managing all resources centrally. Different identity providers can also be set up, so multiple SAML2 integrations are possible.
Yes. Comprehensive statistics and analyses show the usage of rooms and resources and help you plan capacity more effectively.
No. Zeitwart is a software-as-a-service solution and is used entirely through the browser.
Digitise room management at your university now
With Zeitwart you organise lecture halls, seminar rooms, study spaces and other resources centrally in one system. Reduce administrative effort, create transparent booking processes and offer students and staff a modern way to book online.
Arrange a no-obligation demo now and discover how simple digital room booking at universities can be.
