29.11.2025
Room Booking for Libraries
Zeitwart makes group rooms, study spaces, study booths and other resources easy to book online. This reduces administrative effort, prevents double bookings and offers visitors a convenient online reservation.
Libraries today manage far more than just rooms. Alongside group work rooms, study booths and individual workspaces, they often also need to organise event rooms, MakerSpaces, media technology, laptops, tablets and other shared resources.
Zeitwart brings all bookings together in one central system. Visitors and staff find available rooms and resources in seconds, reserve them online and keep track of availability, bookings and occupancy at all times.
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Everyday challenges
Libraries today offer far more than just media lending. Study spaces, group rooms and event rooms often have to be managed in parallel – which takes time and quickly leads to double bookings. With Zeitwart, users book available rooms online while staff keep track of occupancy, permissions and reservations at all times.
Typical use cases
Booking group work rooms
Group work rooms can be reserved online. Available rooms are visible at all times, and double bookings are avoided.
Reserving study spaces and individual workspaces
Workspaces can be booked flexibly for specific time slots. This keeps allocation fair and transparent.
Managing study booths
Study booths are managed centrally and, where needed, given booking rules or approval requirements.
Organising event rooms
Readings, workshops and training sessions can be planned together with the right rooms.
MakerSpaces and media rooms
Technically equipped rooms can also be reserved together with their devices.
Not just rooms – book resources easily too
Besides rooms, Zeitwart lets you manage and book other shared resources as well. Whether study booths, lockers, projectors, tablets, keys or PC workstations – everything is organised in a single central booking process.
Features for libraries
Differentiated role administration
Control flexibly who may view, book or manage rooms and resources – by location, user group or role.
Smart approval procedure
Standard bookings are confirmed automatically. Only defined special cases require approval.
Interactive 2D and 3D maps
Available rooms and study spaces are shown directly on the map and can be booked with a single click.
Check-in
Unused bookings are released automatically. This makes rooms and study spaces available again more quickly.
Statistics
Analyse the utilisation of rooms and resources and optimise their use with meaningful statistics.
Helpful filter function
You can create your own attributes for resources to filter by.
Data protection and permissions
Zeitwart is operated in Germany and is suitable for organisations with high requirements for data protection and IT security.
Among other things, Zeitwart offers:
Hosting in Germany
role-based permissions
encrypted data transmission
automatic backups
Single Sign-on
configurable data deletion
regular security updates
For discussions with IT, data protection and procurement teams, Zeitwart provides relevant information on hosting, data protection, permissions and security measures on request.
Show room occupancy right on site
On request, Zeitwart displays the current occupancy directly at the room.
With the digital door signs, you can:
display current appointments
make spontaneous bookings visible
spot available rooms immediately
This does away with printing and swapping out occupancy schedules. The display runs on digital e-paper screens and can be managed centrally.
Case study: Osnabrück University of Applied Sciences library – Zeitwart replaces the previous open-source solution for room booking. Today the library manages study spaces, group rooms and practice rooms flexibly in one central system. Individual booking rules for different status groups, a high degree of customisability and simple administration enable efficient room management. Modern features such as RFID-based ad-hoc bookings, QR code tickets for events and personal support round off the solution.
What our customers say
”
The high degree of adaptability to individual needs, taking into account existing roles ... is a unique selling point with which Zeitwart was able to convince us.
“
Renate Pieper-Bekierz
Bibliotheksleitung
Library of the Osnabrück University of Applied Sciences
”
The software runs reliably - but what really sets Zeitwart apart is the personal support
“
Daniel Hofmann
LIV-Team
Library LIV Heilbronn
”
The support from the Zeitwart team was excellent, responding not only quickly to urgent questions and problems
“
Christoph Ackermann
Stellvertretender Leiter der Abteilung Benutzungsdienste
Universitätsbibliothek (UB) Erlangen-Nürnberg
Frequently asked questions
Yes. Available study spaces, group rooms and study booths can be reserved conveniently online.
Yes. Booking rights can be assigned flexibly by user group, role or location.
Yes. Projectors, tablets, lockers, keys and other resources can be booked at the same time.
Yes. Multiple locations can be managed centrally in one system.
Yes. Zeitwart supports library systems as well as Single Sign-on with Shibboleth, among others.
Yes. Interactive 2D and 3D maps show available rooms and study spaces at a glance.
No. Zeitwart is a software-as-a-service solution and is used entirely through the browser.
Yes. Event rooms can be managed and booked online just as easily as study or group rooms.
Digitise your library's room management now
With Zeitwart, you organise group work rooms, study spaces, event rooms and other resources centrally in one system. Reduce administrative effort, create transparent booking processes and offer your visitors a modern way to reserve online.
Arrange a no-obligation demo now and discover how easy digital room booking in libraries can be.
