Booking meets innovation

A room that contains bookable workstations and is also bookable itself can be mapped using the new Dependent resources function.

If the room is booked, bookings are automatically generated for all workstations, indicating that the room is occupied. Conversely, the room can no longer be booked once at least one workstation has been booked.

By integrating iCal feeds into personal calendar apps, the appointments booked in Zeitwart can be subscribed to automatically. This increases the visibility and plannability of appointments on all devices.

The databases used by Zeitwart are backed up automatically and allow data to be restored quickly and securely if necessary.

The e-mail dispatch of Zeitwart can be controlled very precisely via settings or user settings and via automated workflows and can also take special cases into account.

Zeitwart offers the option of using approval processes exactly where they are needed. You can define whether an approval process is required for each role and organisational unit. This gives Zeitwart maximum freedom of configuration.

You can create your own attributes for the resources by which you can filter. This way, you can quickly find all rooms with beamers or all pool vehicles with electric motors.

With very little administrative effort, you can create events with a maximum number of participants and also release them for external visitors. Interested visitors register by e-mail address and are then sent a QR code that can be used for admission control.

Zeitwart offers workflows to automate internal processes in many places. Workflows can be used, for example:

• Limit the manual registration of users to a specific domain

• Automatically assign roles at login: v.nachname@domain.de is "employee", vorrname.nachname@domain.de is "student"

• Send an email when an appointment has been cancelled

• Send a webhook to a URL when a participant has registered for an event

Get there quickly—without a long search

Why navigate through menus when there's an easier way? With the global search, you can find rooms, events, users, displays, or home tiles in a matter of seconds. After typing just a few letters, relevant results appear that you can open right away.

Whether you're looking to switch rooms on the fly, find an event, or quickly locate a user—the global search feature makes Zeitwart even more efficient and saves valuable time in your daily work.

Your Benefits at a Glance

• Instant results after just a few characters

• Central search for rooms, events, users, displays, and home tiles

• Direct access without navigating through menus

• Clear results lists with helpful additional information

• Perfect for keyboard users – simply start with Ctrl + K or Cmd + K

• Secure thanks to permissions – only content you have access to is displayed

With the global search feature, Zeitwart becomes the central hub for your daily work—fast, intuitive, and right where you need it.

With its check-in function, Zeitwart ensures that rooms and resources are only marked as occupied when the people who have booked them are actually present. Thanks to flexible rules and simple operation – via QR code or on the room display – room usage becomes more transparent and efficient. Automated follow-up actions prevent unused rooms from remaining blocked, thereby supporting optimal utilisation.

Zeitwart's automatic collision check to prevent double bookings can be configured very precisely to take effect exactly where it is needed. In addition to a global collision check, a collision check can be implemented within specific organisational units, for example.

With Zeitwart you can map a very complex rights structure. Each user only receives the booking rights he or she needs, and each administrator can manage his or her organisational unit. All this in a clear and logical interface.

Zeitwart can be integrated into your Microsoft Exchange environment. You can then continue to add all resources to appointments in Outlook as usual. In addition, you can then use all the functionalities of Zeitwart: have the occupancy of the rooms shown on displays or grant certain user groups access to the rooms under freely definable booking conditions.

For example, a meeting room could be bookable for the marketing department on Fridays, but not on the other days.

Your users can log on to the displays via NFC chip to make a booking. The LED display shows whether the room is occupied, even from a distance.

You can also use a large TV in the entrance area to display an overview of the current room occupancy. A small display at the room shows the current room occupancy.

You can limit access to resources with freely configurable booking rules. Thanks to an intelligent organisational structure and rights structure, maintenance is very simple and clear, even for many thousands of resources.

Zeitwart provides a REST API that provides all functionalities. You can book appointments programmatically, make free/busy queries or create new users. This can also be used to realise complex booking processes that are automatically controlled by your applications.

Zeitwart supports the integration of various identity providers, enabling flexible and secure authentication for your users. Whether local user accounts, single sign-on via OAuth2 (e.g. Azure AD) or Shibboleth (SAML2) – you decide how your users log in. By connecting to external systems, passwords remain centrally managed whilst ensuring simple and convenient use. Existing roles and user structures can be imported and synchronised. Multiple identity providers can also be integrated in parallel to optimally meet different requirements.