29.11.2025
Room Booking and Resource Management for Schools and Media Centres
Zeitwart makes training rooms, media rooms, devices and other resources easy to book online. This reduces administrative effort, avoids double bookings and ensures transparent organisation.
Schools and media centres today manage far more than just rooms.
In addition to training and meeting rooms, they often also need to organise tablet cases, laptops, projectors, cameras, robotics kits and other shared resources.
Zeitwart brings all bookings together in one central system. Teachers and staff find available rooms and resources in seconds, reserve them online and keep an overview of availability, bookings and utilisation at all times.
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Everyday challenges
Schools and media centres manage rooms, devices and other resources every day. Zeitwart brings all bookings together in one central system and ensures transparent processes without double bookings.
Typical use cases
Book training rooms
Training and meeting rooms can be reserved easily online. Available rooms are visible at all times and double bookings are avoided.
Manage tablet and notebook cases
Tablet cases, notebook trolleys and mobile devices are managed centrally and can be reserved flexibly for lessons.
Lend out media and technology
Projectors, document cameras, microphones, cameras or other equipment can be booked together with rooms or separately.
Organise makerspaces
Makerspaces and specialist rooms can be reserved including their equipment and used efficiently.
Plan events and training sessions
Training courses, information events or workshops can be organised centrally, including rooms and the equipment required.
Not just rooms: book technology and equipment centrally too
In addition to rooms, Zeitwart lets you manage and book other resources together. Whether tablet cases, laptops, projectors, document cameras, robotics kits or keys – everything is organised in one central booking process.
Features for schools and media centres
Differentiated role administration
Define who can view, book or manage rooms and resources – by school, location, user group or role.
Extensive booking rules
Define individual booking rules for rooms and resources – for example by time period, user group or resource type.
Interactive 2D and 3D maps
Available rooms and study spaces are shown directly on the map and can be booked with a single click.
Events
Plan training sessions, workshops or courses including participant management and digital tickets.
Statistics
Analyse the utilisation of rooms and resources and optimise their use based on meaningful statistics.
Flexible user login
Sign users in securely via existing systems and enable easy access to all shared resources.
Data protection and permissions
Zeitwart is operated in Germany and is suitable for organisations with high requirements for data protection and IT security.
Among other things, Zeitwart offers:
hosting in Germany
role-based permissions
encrypted data transmission
automatic backups
Single Sign-on
configurable data deletion
regular security updates
For coordination with IT, data protection and procurement teams, Zeitwart can provide relevant information on hosting, data protection, permissions and security measures on request.
Display room occupancy directly on site
On request, Zeitwart shows the current occupancy directly at the room.
With the digital door signs:
current appointments are displayed
spontaneous bookings become visible
available rooms are recognised instantly
This eliminates the need to print and swap out occupancy schedules. The display runs on digital e-paper screens and can be managed centrally.
Practical example: Main-Kinzig-Kreis – With Zeitwart, the Main-Kinzig-Kreis manages the booking of media centres and shared resources in one central solution.
What our customers say
”
All in all, we are extremely satisfied with our experience with Zeitwart. It has significantly simplified and optimised our booking process and we can recommend it without reservation.
“
Marcel Röhrig
Digitalisierung, IT und eGovernment
Main-Kinzig-Kreis
Frequently asked questions
Yes. Rooms, media and other resources can be reserved easily online.
In addition to rooms, you can book tablets, laptops, projectors, document cameras, robotics kits or keys, among other things.
Yes. Several schools or media centres can be organised centrally in one system.
Yes. Permissions can be assigned flexibly by school, user group or role.
Yes. Events can be planned including participant management and digital tickets.
Yes. Comprehensive statistics show the utilisation of rooms and resources at a glance.
No. Zeitwart is a software-as-a-service solution and is used entirely through the browser.
Digitalise your school's room and resource management now
With Zeitwart, you organise training rooms, media rooms, devices and other resources centrally in one system. Reduce administrative effort, create transparent booking processes and enable teachers to book easily online.
Arrange a no-obligation demo now and discover how simple digital room and resource booking for schools and media centres can be.
