Book rooms and resources

The central solution for booking your rooms and resources

Whether a company, university, public institution or library – rooms and resources need to be managed efficiently everywhere. With Zeitwart you bring all your booking processes together on one central platform and create transparent workflows for staff, students and guests.

Instead of juggling different calendars, Excel spreadsheets or email requests, every booking is handled through a single, unified interface.

Zeitwart lets you manage, among other things:

• Meeting rooms

• Seminar rooms

• Event spaces

• Workspaces (desk sharing)

• Vehicles

• Presentation technology

• Keys

• mobile devices

• any other resources

Find free rooms instantly

Zeitwart always shows the current availability of all rooms and resources. Rooms that are already booked are recognised immediately, and free alternatives can be selected straight away.

As a result, everyone involved benefits from:

• less time spent searching

• no double bookings

• better use of the rooms available

• transparent occupancy schedules

The intuitive search makes it possible to find the right room within a few seconds.

Booking rules to match your organisation

Not every room may be booked by every user at any time. That is why Zeitwart offers extensive booking rules that can be tailored individually.

For example, you can define the following rules:

• maximum booking duration

• booking only within certain time periods

• lead times

• approval requirements

• booking only for specific organisational units

• priorities for individual user groups

• automatic release when not in use

This means Zeitwart maps both simple and complex organisational structures with ease.

More than just booking rooms

Zeitwart manages not only rooms, but all shared resources.

For an event, for instance, you can additionally reserve:

• Projectors

• Microphones

• Video conferencing systems

• Catering

• Furniture

• Vehicles

• further services

This creates complete planning within a single booking.

Perfectly integrated into your existing systems

Zeitwart fits seamlessly into your existing IT landscape.

Supported systems include, among others:

• Microsoft 365 and Outlook

• Exchange

• REST API

• iCal calendars

• Single sign-on (SSO)

• Shibboleth

• Azure AD

Existing calendars can continue to be used, while Zeitwart adds extra features such as booking rules, approvals or display screens.